Configuring Company Charge Cards within Dynamics GP
Did you know there are two ways to configure company charge cards within Dynamics GP? They can be configured as a bank card or a charge card. When used as a “charge” card, they are associated back to a vendor account and the individual charges become open vouchers to be paid against the statement. When used as a “bank” card, the card is associated back to a checking account. The transactions become “checks” to be reconciled against the statement.
In either case, handling of miscellaneous transactions, such as motels and restaurants which are not normally tracked by vendor detail, will need to be “allocated” to the various expense accounts when the statement arrives. The remaining transactions should already be in the system as vouchers or checking transactions.
Which method works best for your organization should be based on ease of “reconciling” the transactions to the statement, volume of transactions and how the individual transaction are entered into DynamicsGP. One way becomes as easy as doing a bank reconciliation, the other is marking which vouchers you are applying payment against.
For more information about this option and others within Dynamics GP, please contact us. We will be happy to assist.
Accessing the Batch Edit List in Microsoft Dynamics GP
Batch edit lists will prevent a headache. I have a handful of clients that call when a batch posting goes wrong and they don’t know what to do next. My first question is to ask if they have reviewed the batch edit list. Invariably the answer is no. Often users aren’t aware that such a beast exists.
What is a batch edit list? It looks like a general journal entry report but the value of it is it will note what transactions (if any) have issues that would prevent the batch from posting.
Typical errors noted on the report are missing ledger accounts, closed fiscal periods, and imbalances in debits and credits. The screenshot below highlights one of the examples.
The report can be printed to screen (recommended), sent to a printer, or saved to a file like any GP report.
Where do I access the edit list? The edit list is available in the batch selection window of just about every GP module (Financial, Sales, Purchasing, and Inventory). There may be slight differences in the various reports, but they effectively communicate the same message; you have a problem with a transaction that requires your attention.
- BCS team consultant Adam Middaugh
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